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Accountants ask their questions about DEAR

During our webinar on 26th June 2018, we received lots of fantastic questions from our viewers. As we did not have time to get through them all on the session, we are posting Max's answers here so you can check back whenever you need to.

Does Dear integrate with Amazon and keep control of the mess their system makes?

DEAR does integrate with Amazon and Fulfilled by Amazon and helps business manage these complex bulk orders. The accounting side will also be handled by DEAR on an upcoming release. This can also be handled directly from Amazon to Xero via A2X, which helps manage the account mapping and split revenue between periods. 

Does Dear create sales invoices?

Yes. Dear is a full order processing system, taking sales from quote-to-invoice and purchases from order-to-invoice, including credit notes, delivery notes and all stages of fulfilment and dispatch. 

Are there authorisation procedures in Dear?

There is an authorisation step to each part of the sales and purchase order processing, user permissions can be set-up to allow only certain users to authorise. However, there is no ability to have specific user to be notified when an order needs to be approved. 

We have a client who sell fruit/ veg to hotels/ restaurants. These are often sold by weight rather than quantity. Is there any integrated scales or similar to manage quantities in weight?

There are no off-the-shelf integrations with scales, but an integration could potential be developed via the DEAR API – this would be dependent on the scales software. Within DEAR you can measure an items quantity in weight. 

Not seen the webinar yet? Catch up on our Youtube!

Can you buy and sell in different quantities - e.g buy case of 100, sell individually?

Yes and I love this feature. By using the additional units of measure function in DEAR, stock is kept up to date whether you sell in singles, packs, pallets or containers. 

Does the system support stock ageing and how easy is it to translate this into discounted sales on products that aren't selling?

There are stock aging reports and on the dashboard, you can see “top selling” and “worse selling” products and search to see who buys the items. Discounts and new price tiers can be added to products to incentivise sales. 

Your re-order point management - is this static or can it be customised to be seasonal and dynamic?

Static per warehouse. Warehouses can have independent min/max stock levels. DEAR are also going to be releasing the forecasting module soon which my link to this – TBC. 

Do the monies received match automatically? I have a client who uses inventory software which doesn't match the money very well and it's difficult for me to match it up especially when it's from Shopify because of the Shopify fees.

If the order was generated and paid for on an eCommerce website the payment details will pull though to DEAR. However, the transaction and fees will still need to be reconciled in the accounting system separately

"As ever, a great session with BlueHub." - Hilary Dyson, Anderson Anderson & Brown LLP - Watch it here.

You said that Accounts Payable and Acc Receivable are manageable in Dear - would this mean you can also apply payments?

You can apply payments in DEAR; however, this will not reconcile the transaction in the accounting system. 

Is there a way of uploading documents (PDF, JPG of tax invoices) in Dear?

Yes, documents can be attached to transactions and products in DEAR. These are upload manually into the system, drag-and-drop. 

How does DEAR compare with other inventory adds ons such as Unleashed?

This is a big question – the two systems are similar in many ways, both are aimed at small and medium business playing in wholesale, eCommerce and manufacturing. It’s the nuanced difference between the two systems and their workflows/features which make them suitable for certain clients. - At BlueHub we specialise in software consultancy for small and medium business in the same sectors and to work with many businesses we use DEAR/Unleashed/Cin7/TradeGecko and a few other systems to ensure the best fit for the client. This is not trivial, but essential – unlike accounting apps (Xero and QBO) inventory apps are not a one size fits all (or one size fits most). Therefore, we take every enquiry through an initial discovery session before determining which product would be most suitable. If you have a client who would benefit from one of these free session, use this link to schedule a call. 

Can inventory movement be sent to different inventory accounts in Xero: So product1 and product2 in separate inventory accounts in Xero

Yes. Products can be mapped to unique inventory, sales and COGS accounts. 

Does Dear link to Receipt bank?

Not currently.

For more information on DEAR, please book a call with us here.



 

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